Terms & Conditions

Sponsorship & Exhibition Booking & Payment Conditions

The Australian Goods and Services Tax (GST) at 10% is applicable to all goods and services offered by the Conference and all prices in this document are inclusive of the GST. GST is calculated at date of publication. The Conference reserves the right to vary the quoted prices in accordance with any movements in the legislated rate of the GST. Sponsorship and Exhibition space will be allocated only on receipt of appropriate confirmation. Confirmation will be provided, together with a tax invoice for the required 50% deposit. The deposit is payable 14 days from the date of the tax invoice. The balance is due and payable by 1st September 2021. All sponsorship and exhibition applications received after 1st September 2021 must include full payment. All monies are payable in Australian dollars. Cheques should be made payable to AUSTRALIAN ASSOCIATION FOR ENVIRONMENTAL EDUCATION 2021 (AAEE), and must be drawn on an Australian bank. All monies due and payable must be received (and cheques cleared) by the Conference prior to the event. No sponsor or exhibitor will be allowed to either begin to move in operations or be listed as an exhibitor in the on-site publications until full payment and confirmation have been received by the Conference Managers. All international payments must include provision for bank fees and exchange rates in the payment amount. Any outstanding balance will be required to be paid by the sponsor or exhibitor prior to the commencement of the conference. All deposits and payments including GST will be subject to the Merchant surcharges charged by American Express. All payments processed using American Express will incur a 3% surcharge. Public and Liability insurance to a minimum of AUD$10 million must be taken out by each sponsor & exhibitor at their own expense. 

A copy of the certificate of insurance currency must be provided to the Conference Managers a minimum of four weeks prior to the commencement of the Conference. CANCELLATION POLICY: In the event of cancellation, a service fee of 50% of total fees applies to cancellations on or before 1st September 2021. No refunds will be made for cancellations after this date. After sponsorship or exhibition space has been confirmed and accepted, a reduction in sponsorship or exhibition space is considered a cancellation and will be governed by the above cancellation policy. Reduction in space can result in relocation of exhibit space at the discretion of the Conference Managers. Any space not claimed one hour before the Exhibition commences will be reassigned without refund. The Conference reserves the right to rearrange the floor plan and/or relocate any exhibit without notice. The Conference will not discount or refund for any facilities not used or required. The Conference reserves the right to amend existing unsold sponsorship packages or add additional sponsorship packages as required without notice to confirmed sponsors and exhibitors. If an exhibitor intends to utilise a custom-built stand, the Sponsorship & Exhibition Manager must be advised and such advice must include full details and dimensions a minimum of six weeks prior to the commencement of the conference. All display construction requires the approval of the Sponsorship & Exhibition Manager. A pro rata fee will apply if any construction occupies space outside the specified space as indicated on the floor plan. No sponsor or exhibitor shall assign, sublet or apportion the whole or any part of their sponsorship package or booked space except upon prior written consent of the Sponsorship & Exhibition Manager. Shared Sponsorship and exhibition packages will result in one set of benefits only being available to be shared by all parties involved. This includes but is not limited to logo recognition, profile inclusion, signage, and registration benefits. The AAEE 2021 Organising Group and Partner&Prosper all comply with the principles of permission-based marketing. We will use your information to send you updates and other news about related services or events. We will only pass on your information to reputable third-party official contractors of the Conference for the purpose of assisting you with your participation. Yes, I have read and agree to the conditions of sale above.

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